Accounts Receivable Coordinator

Status: Full-Time

FLSA Status: Hourly, Non-Exempt

This position has primary responsibility for cash receipting functions of the Business Office and processing of all departmental purchase orders across campus.  Position also assists with Student Account functions and provides general support for other Business Office tasks as assigned. 

Responsibilities

  • Has primary responsibility for processing all cash receipts in the College’s financial software system (Accounts Receivable), preparing a daily bank deposit, reconciling the system generated cash receipt report with the deposit and preparing a daily deposit report.  
  • Assists Student Account Manager with collecting/receipting tuition payments. 
  • Processes all campus department deposits. 
  • Assists with preparing deposit slips for the College’s gifts and grants. 
  • Processes credit card transactions and all electronic funds transfers. 
  • Ensures the cash drawer is balanced each day and properly secured in the BO safe during non-business hours.  
  • Assists with processing student charges and other Student Account functions. 
  • Assists with preparing various accounting/budget reports as well as external agency reporting.  Assists with annual audit processes, as assigned. 
  • Organizes, monitors and distributes student payroll checks.  Addresses aging of payroll checks to avoid stale-dated checks. 
  • Works additional hours during critical seasonal periods such as start of new academic terms and during annual audit preparation. 
  • Provides backup and/or assistance to various positions within the Business Office as needed (Accounts Payable, Accounting, Student Accounts, etc.). 
  • Responsible for other duties as assigned. 

Knowledge/Skills/Abilities

  • Data entry accuracy   
  • Ability to greet and assist the public  
  • Professional telephone skills 
  • Familiarity with use of computerized financial software  
  • Proficiency in the use of basic word processing and spreadsheet programs 

Qualifications

Associates degree in Accounting and two years’ experience in financial recordkeeping preferred. 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

  • General office setting with moderate noise level 
  • Work has deadlines, multiple interruptions, and at times, high volume. 
  • Occasional evenings and weekend work required. 
  • Must be able to stand and/or walk at times for long periods of time 
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