COVID-19 Update, May 1, 2020

Dear Davis & Elkins College community,

Welcome to May! The finish line for this semester is in sight with finals next week. We have a lot of information in our update this week, including details on financial relief for students and their families.

Financial relief

We have details on how the financial relief package will work for students and their families. First, we want to thank you for your patience with this financial relief delivery, as the package required many details to be addressed prior to any announcements. Important financial information will be provided today in your student account portal pertaining to funds that have been distributed to provide financial relief as a result of the disruption in on-campus education. Any questions related to financial relief should be directed via email to Samantha Rader, Student Accounts Coordinator, at

Student Life Award winners announced

The following winners of the 2020 Student Life Awards were announced this week:

  • Charles H. Potter, II, Scholarship Award: Charles H. Potter, II, an alumnus of the Class of 1968, created and established The Charles H. Potter, II, Scholarship Fund in 1994. The scholarship is presented to the student or students who most exemplify leadership in the Davis & Elkins College community. The student selected to receive this year’s scholarship award is Richard Davy.

  • Campus Impact Award: This award is presented to the person(s) who, through their good works, have made our campus a better place. The organization selected to receive this year’s award is Student Assembly.

  • The Annual Outstanding Junior and Senior Student Life Awards: Honor students who, through service to others, investment of talent and time, and pursuit of excellence, have significantly and positively left their mark at Davis & Elkins College outside of the classroom. This year there are female and male recipients in both categories:

    • Outstanding Junior Award (Female) – Gabrielle Reynolds

    • Outstanding Junior Award (Male) – Andrew Shand

    • Outstanding Senior Award (Female) – Hannah McCauley

    • Outstanding Senior Award (Male) – Steven White

Residence Life updates

The following is a list of important updates from Residence Life:

  • The Resident Assistant Search Process ended this week, where 56 applicants were interviewed for 29 RA positions. The selection process was incredibly challenging for the Office of Student Life.

  • Housing sign-ups for the 2020-21 academic year started as planned on Monday and will be completed electronically. Rising sophomores, juniors, and seniors must complete a Housing Request Form via the Online Housing Request Form. Please remember that single occupancy rooms are limited and are assigned on an availability basis. Each and every resident desiring a single room must complete a separate Single Room Application by accessing the Online Single Room Application. You must sign in and use your D&E email address when completing this form and you may only fill out this form once. Each request is reviewed and determined on a case-by-case basis. The cost of a single occupancy room is $4,000.00 per semester. Should you need to make changes to your submission or if you require a single room for medical reasons, please contact Ms. Kate Garlick, Assistant Dean of Students and Title IX & Section 504 Coordinator, Office of Student Life at

Transcript and diploma information for May graduates

Following a vote by seniors to reschedule commencement during D&E Homecoming Weekend Sept. 18-20, details for graduates are starting to come together.

  • Official transcripts with the degree credential will be available for all graduates by the end of May. The transcript is the official document verifying graduation. Graduates can order a transcript by using the link on the D&E webpage under the Academics tab.

  • D&E Registrar Stephanie Haynes has recommended that graduates order a personal copy of their electronic transcript to be sent to their email address. The transcript can be saved as a PDF file on your computer to use as you see fit. She added that sometimes potential employers do not require an official transcript, and that the unofficial PDF may satisfy their requirements.

  • Graduates unable to attend the September commencement ceremony will receive their diplomas by mail. Diplomas will be mailed out the week following the ceremony.

A clean and sanitary campus

Davis & Elkins College has implemented several measures to provide clean and sanitary dining services, in accordance with guidelines released earlier this week by the State of West Virginia:

  • Face coverings: All employees are required to wear cloth face coverings at all times. Such coverings shall be cleaned or replaced daily.

  • Preparation: Thoroughly detail, clean, and sanitize the entire facility and continue to do so regularly, focusing such cleaning and sanitation on high contact areas that would be touched by employees and patrons.

  • Sanitizing between each customer: Table condiments, digital ordering devices, check presenters, self-service areas, tabletops, chairs and commonly touched areas will be cleaned and sanitized between diners. Any single-use items left by the last patron will be discarded.

  • Back-of-house cleaning: Procedures to increase cleaning and sanitizing frequency of surfaces in the back-of-house will be implemented. All food contact surfaces will be avoided when using disinfectants.

  • Restroom cleaning: Restrooms will be cleaned and sanitized regularly. These facilities will be checked frequently to ensure adequate supplies of soap and paper towels are available at all times.

  • Hand sanitizers: Hand sanitizer for use by patrons will be provided, including contactless hand sanitizing stations when available.

Benedum Dining Room to close for summer

The Benedum Dining Room will be open for regular meals through dinner on Friday, May 8, at which time it will close for the summer. The cleaning and sanitizing protocols outlined above will be an important emphasis at Benedum and all dining facilities on campus.

Summer 2020 classes

All Summer 2020 classes will be offered in the online course delivery platform. If you have questions about summer classes, please contact your academic advisor.

Miscellaneous items

Congratulations! We couldn’t be more proud of your ability to adapt during these interesting times as we extend a hearty congratulations for getting through this semester. Study hard and best of luck on your final exams!

Next week we will provide you with another update, including a special message for graduating seniors and the announcement of academic awards.

Please practice social distancing and stay well.


Dr. Rosemary Thomas

Vice President for Enrollment Management
Institutional Advancement