COVID-19 Update, July 3, 2020

Dear Davis & Elkins College community,

Happy holiday weekend! The Fourth of July is nearly upon us, the first benchmark of summer. Be sure to read this student update for important information regarding your return to campus next month, including the Davis & Elkins College Guide for Returning to Campus released by D&E this week. Important details are provided below.

Guide for Returning to Campus released this week

D&E officially released its Guide for Returning to Campus this week, a comprehensive plan assembled by the Davis & Elkins College Re-opening Task Force in response to the COVID-19 global pandemic. Task force members were appointed and brought together by D&E President Chris Wood, and 11 subcommittees were convened to address the wide range of issues related to the safe re-opening of the D&E campus. “The subcommittees did a fantastic job of tackling the important issues related to the safe re-opening of our campus,” said Wood. “This is a living, breathing document that will be revised as this pandemic evolves and we strive to make the campus a safe environment for students, faculty, staff, and the entire D&E community. Students must read and understand these important guidelines as we all work toward their return in August.” The Guide for Returning to Campus covers major areas of interest such as Campus Operations, Health and Safety Guidelines, Campus Access, Living and Learning Environments, Athletics, and Campus and Community Support. The guide is available on the D&E website and is accessible by clicking this link.

“Knock Things Out Before Your Arrival Series” in Friday updates

D&E will continue its series of informative pieces in today’s Student Update outlining a timely task that students (and parents) should accomplish as the Fall 2020 semester nears. Be sure to read the Student Update to not only put these items on your To Do List, but to get them checked off!

Knock Things Out Before Your Arrival: Parent Relations

All new, incoming students are required to fill out the Parent Information Form. Also, any current students whose parent/guardian information has changed is required to fill out the form as well. This form is important so that D&E has current addresses, phone numbers, and email information of parents/guardians on file. The majority of College correspondence with parents/guardians is through email, but having all contact information on file is imperative. A monthly digital newsletter is sent through email during the academic year to keep parents up to date on important information and events happening on campus. It is important to have current information so that all offices on campus can reach out to parents/guardians as needed. To access the Parent Information Form, click here.

In the coming weeks, the Knock Things Out Before Your Arrival Series will continue to address tasks you will need to have accomplished before arriving on campus in August. Please be sure to read this and all items in the series. Additionally, the Enrollment Management team will contact students individually over the next few weeks to provide assistance.

Phased move-in process for all residential students (new and returning)

All residential students (new and returning) will sign up for a block of time to arrive on campus and move items into rooms. During these blocks of time, only 5 students and their accompanying family members (no more than 2 additional family members) will be permitted in each residence hall to move in. International students and domestic students residing a significant distance from campus and/or from confirmed COVID-19 hotspots are encouraged to move in the week of August 3-7. Other residential students are encouraged to move in the week of August 10-14. Residential students living within 90 miles of campus are instructed to move in their belongings and then return home until Saturday, August 15, for new students and Sunday, August 16, for returning students. Full details on the Phased Move-in process can be found here.

D&E emphasizes Pre-Return to Campus Guidelines

The health and safety of all students, faculty, staff, and the entire D&E community are our first priority. As such, the College has established the following guidelines for students as they prepare for the August return to campus:

  • Students are asked to self-isolate at home seven (7) days prior to the return to campus.

  • Students may, of course, interact with family members, but community exposure should be discontinued.

  • Check for the symptoms of COVID-19 daily prior to leaving for campus.

  • Do not depart for campus if you or another family member is sick.

  • Masks and social distancing standards should be strictly followed while in transit to campus.

  • Avoid large gatherings and crowds when possible in transit.

  • Follow face covering and handwashing guidelines.

Check this weekly student update, the D&E Mobile App, and your email regularly for updates. The Emergency Notification System (nixle) will also be used as appropriate.

Have a happy and safe Fourth of July weekend!

Please practice social distancing and stay well.


Dr. Rosemary Thomas

Vice President for Enrollment Management
Institutional Advancement