COVID-19 Update, July 17, 2020

Dear Davis & Elkins College community,

This has certainly been a summer to remember, and we hope you and your families are healthy and safe. Many parts of the U.S. — and even regions outside of the U.S. — are seeing substantial spikes in the number of COVID-19 cases. Please take all the advised precautions related to this pandemic.

“Knock Things Out Before Your Arrival Series” continues in Friday updates

D&E will continue its series of informative pieces in today’s Student Update outlining a timely task that students (and parents) should accomplish as the Fall 2020 semester nears. Be sure to read the Student Update to not only put these items on your To Do List, but to get them checked off!

Knock Things Out Before Your Arrival: Financial Aid

All new, incoming D&E students are required to complete an online Entrance Counseling and Master Promissory Note if they intend to utilize Federal Subsidized/Unsubsidized Loans. Any current students who plan to utilize the loans and have not borrowed in the past must complete these steps as well. The Entrance Counseling will provide students with important information regarding his/her student loan including interest, repayment, and associated fees. The Master Promissory Note is the student’s commitment to the U.S. Department of Education to repay their student loans once they have graduated (or meet other criteria). These steps should be completed at using the student’s FSA ID. If you have any questions, issues, or concerns, please contact Ashley Shaffer, Financial Aid Counselor (Halliehurst, 2nd Floor, 304-637-1366,

There is a follow-up process to the Free Application for Federal Student Aid (FAFSA) called Verification. Approximately 30% of students, new and returning, are chosen for this process. If chosen, you must verify certain data reported on your FAFSA. You will receive a letter from the Office of Financial Aid notifying you if you were chosen along with any form(s) and instructions required. We will also send a reminder to your student email accounts. If you receive an email but did not receive a letter, please reach out to Tessa Randolph at or 304-637-1271 for paperwork and further instructions. Please keep in mind that if chosen, you must complete the Verification process before your federal student aid, and certain state and institutional aid, can be utilized.

REMINDER: If you still need to file your FAFSA, it’s not too late. You must file a FAFSA to apply for federal, state, and certain institutional types of financial aid. You may file at or through the myStudentAid mobile app. If you have any questions or need assistance, please contact Tessa Randolph at or 304-637-1271. We can even utilize online meetings, such as Zoom, to help you through the process.

In the coming weeks, the Knock Things Out Before Your Arrival Series will continue to address tasks you will need to have accomplished before arriving on campus in August. Please be sure to read this and all items in the series. Additionally, the Enrollment Management team will continue to contact students individually over the next few weeks to provide assistance.

Student employment

Davis & Elkins College continues to offer student employment opportunities across campus, please note some important changes:

  • Due to social distancing guidelines, we will not hold an in-person hiring fair as in previous years.

  • All available positions will be posted online and include how/where to apply.

  • Positions and hours may be limited based on specific guidelines and available funding.

  • The format and website details for job postings is being finalized and a link will be sent via email as soon as it is available.

  • A helpful FAQ has been created to answer your student employment questions.

If you have any questions, issues, or concerns, please contact Mrs. Erin Quint, Payroll Coordinator, (Liberal Arts Hall 203, 304-637-1346, For complete information on student employment, click here.

D&E Bookstore

Students are encouraged to purchase their books online and pick them up at the D&E Bookstore during specified, in-store, pick-up hours. The bookstore remains closed due to the COVID-19 pandemic and plans to reopen will be announced in the coming weeks. In-store, pick-up hours will be announced. For online orders, click here.

New Student Orientation and Opening Events for Fall 2020

New Student Orientation for all new students will begin on Saturday, August 15. One of the most exciting journeys of your life — your undergraduate experience — is about to begin, and we are thrilled that you have chosen to attend Davis & Elkins College! Our faculty, staff, and your fellow students look forward to meeting you in August. Find the complete New Student Orientation and Opening Event Schedule here.

Phased move-in process for all residential students (new and returning)

All residential students (new and returning) will sign up for a block of time to arrive on campus and move items into rooms. During these blocks of time, only 5 students and their accompanying family members (no more than 2 additional family members) will be permitted in each residence hall to move in. International students and domestic students residing a significant distance from campus and/or from confirmed COVID-19 hotspots are encouraged to move in the week of August 3-7. Other residential students are encouraged to move in the week of August 10-14. Residential students living within 90 miles of campus are instructed to move in their belongings and then return home until Saturday, August 15, for new students and Sunday, August 16, for returning students. Full details on the Phased Move-in process can be found here.

Guide for Returning to Campus on the D&E website

D&E has released its Guide for Returning to Campus last week, a comprehensive plan assembled by the Davis & Elkins College Re-opening Task Force in response to the COVID-19 global pandemic. The guide is available on the D&E website and is accessible by clicking this link.

D&E emphasizes Return to Campus Guidelines

The health and safety of all students, faculty, staff, and the entire D&E community are our first priority. As such, the College has established the following guidelines for students as they prepare for the August return to campus:

  • Students are asked to self-isolate at home seven (7) days prior to the return to campus.

  • Students may, of course, interact with family members, but community exposure should be discontinued.

  • Check for the symptoms of COVID-19 daily prior to leaving for campus.

  • Do not depart for campus if you or another family member is sick.

  • Masks and social distancing standards should be strictly followed while in transit to campus.

  • Avoid large gatherings and crowds when possible in transit.

  • Follow face covering and handwashing guidelines.

Check this weekly student update, the D&E Mobile App, and your email regularly for updates. The Emergency Notification System (nixle) will also be used as appropriate.

Please practice social distancing and stay well.


Dr. Rosemary Thomas

Vice President for Enrollment Management
Institutional Advancement